To state it upfront, managing office supplies is not an easy job. It takes planning and a proactive approach. Office stationeries are the little necessities of every business, without which a business, no matter the size, cannot run smoothly.
A business which properly manages supplies never runs out of stationery in times of need, and saves a lot of money in the process. Below are some tips provided for easy and effective management of supplies, through which you will be able to save both time and money.
Organising and keeping track
Organising your office supplies paper is the first step to proper management. It is imperative that you keep track of your inventory levels. The purpose of this is to maintain a certain level of consistency in your office, so that you don’t run out of paper or printing ink in the middle of a busy day. Assign someone to check on the office supply closet or room periodically, who will place orders when the supplies are low.
This will also prevent duplicate orders, since a single individual is charged with all the purchasing duties. Supplies can also be tracked using any system and there are also softwares available to help with that job. You can even get the job done by using a spreadsheet program. Make sure to keep the list updated and make the necessary changes as soon as you replenish your office supply stock or placed a new order. If you have got someone else to do it, make it a point to check his list.